An OSHA manual for a dental office is the set of written plans OSHA expects you to keep: an exposure control plan, a written hazard communication program, and an emergency action plan where a standard requires one. Most offices add an infection control manual and their HIPAA policies to the same binder.
ComplyDay writes each plan from a short questionnaire about your office, for your state, marks the rule behind every section and reminds you when each one is due for review.
What's in your manual
| Plan | Rule it follows | What ComplyDay fills in | Review |
|---|---|---|---|
| Exposure control plan | OSHA 29 CFR 1910.1030(c) | Job titles and tasks with exposure, your controls, hepatitis B, post-exposure steps, safer device review | At least once a year |
| Hazard communication program | OSHA 29 CFR 1910.1200(e) | Your chemical list, labels, where the safety data sheets are, training | When you add a chemical |
| Emergency action plan | OSHA 29 CFR 1910.38 | Exits, alarms, meeting point, who to call | When the office or staff change |
| Infection control manual | CDC dental guidelines and your state dental board | Hand hygiene, PPE, sterilization, waterlines, environmental cleaning | Yearly |
| Sharps injury log | OSHA 29 CFR 1910.1030(h)(5), required if you keep OSHA 300 records | Date, device, where it happened and how | Every incident |
| HIPAA privacy policies | 45 CFR 164.530 | Notice of privacy practices, patient access, disclosures | Yearly |
| Security risk assessment | 45 CFR 164.308(a)(1) | Your devices, software, risks and fixes | Yearly |
| Business associate list | 45 CFR 164.502(e) and 164.504(e) | Vendors who handle patient information and their agreements | When vendors change |
| Breach response plan | 45 CFR 164.400 to 414 | Who decides, the risk assessment, notice deadlines | Yearly |
The HIPAA plans are covered in more detail on the HIPAA compliance software page.
How it works
- Answer questions about your office. Your state, how many people work there and what they do, your sterilizers, the chemicals you use and your sharps devices.
- Review each draft. Every section shows the rule it comes from, so you can check why it's there. Change an answer and the plan updates.
- Sign and share. Staff can read every plan in the app, which covers OSHA's rule that the exposure control plan must be available to employees.
- Keep it current. ComplyDay reminds you a month before each yearly review and when a change in your answers affects a plan.
Written for your state
In 22 states, a state agency runs its own OSHA plan for private employers, and those rules can be stricter than federal OSHA. ComplyDay asks for your state and writes the plans to the rules that apply there, along with your state dental board's infection control requirements where it has them.
A written plan has to match your office
A generic binder is a start, but OSHA expects your plans to describe your own office: the people who are exposed, the devices you use and the steps you take. The exposure control plan template is free if you'd rather write yours by hand. ComplyDay does the same work from your answers and keeps it current as the office changes.
Part of one app
Your plans sit next to staff training, sterilizer logs and reminders and the inspection binder. When an inspector asks, print the binder and everything is in one PDF. See the plans and prices.